REACH Alert Notifications


We understand the importance of communicating with you and ensuring that we keep you in the loop regarding events affecting the Polo Fields.  As a result, we will begin using a notification service called REACH Alert.

This service allows us to immediately share important information regarding a number of items, including water interruptions due to line breaks/boil water advisories, power outages, construction, landscaping, dangerous situations, police actions, and civic events.

As good as this service is, if you don’t register, we can’t share important information with you.  You decide if you want a text message, voice call, or an email.  Each household can register up to 4 phone numbers and 4 email addresses.  All you need to do is:

  1. Go to www.reachalert.com and click on Sign Up (upper right hand corner).
  2. Network Name: type Polo Fields (click on our name when it appears).
  3. Follow the prompts and enter your preferred contact information.

Upon successful completion of the registration process, REACH Alert will send you a confirmation message.  If you do not receive this message, please call Reach Alert.

If you do not have access to a computer or if you experience any difficulty registering, please contact REACH Alert at (877) 307-9313. 

If you don’t register, you won’t receive our messages.

Note: Confidentiality. The Customer acknowledges that by using the services of REACH, it may be exposed to certain confidential and proprietary information belonging to REACH that is not generally known to the public. The Customer agrees to use reasonable safeguards to protect such confidential information from unauthorized disclosure to any third party, and not to use confidential information other than as authorized by this Agreement or with written consent of REACH. The Customer’s obligations with respect to confidential information shall commence upon the signing of this Agreement and continue after the termination of this Agreement or until such information becomes publicly known other than by breach of this Agreement by the Customer. REACH agrees to hold User contact information confidential and will not sell or disclose it to a 3rd party. Further, in no instance may REACH or any of its employees or representatives collect, retain, access and/or use any personal data from Users except as strictly necessary to provide the specific Services hereunder. Further, REACH shall not use, release, transfer, store, disclose, disseminate, copy or download any information identifying or pertaining to Users in connection with the Services, including contact information and Message content, for any commercial purpose other than as strictly necessary for the performance of the Services.

Flock Camera System

The Flock camera systems have been installed. The next component is the creation of a camera registry among our residents who have outdoor cameras installed. This will allow homeowners to voluntarily share footage if an incident happens on their street. A member of the safety committee would be in contact to determine if you saw anything on your camera around the time the incident occurred. If you have an outdoor camera of any sort at your house, please complete the following form: Polo Fields HOA/Safety Committee Camera Info Request Form to provide the necessary information. This information will be maintained and held by the safety committee only and will not be shared.

The Safety Committee is moving forward with the neighborhood watch and they need your help!!! They have broken up The Polo Fields into 19 sections. some area’s having 65 homes, 46 homes, as well as some with 60,70 and 80 homes. They need volunteers!!!! Some of the larger areas will need several Watch Captains in order to cover all the homes. They need Watch Captains to help be the contact person for your area, in the event of an incident.  They would like the Watch Captains to contact every home in their area to see if they are onboard with being a part of the neighborhood watch program. They would like for this to occur over the next couple of months with February being our deadline. This is a long process and if you and a few others in your area volunteer to contact your neighbors it will go quickly. The Block Captains are a contact person for their area, the more we know our neighbors the safer our community will be. Please consider volunteering for this program. Contact Debi Tierney at safeinpolofields@gmail.com or at 269-876-7043!

Submission of information is totally voluntary and any information provided will only be used to contact residents with cameras should any incidents occur. This information can be corroborated alongside of vehicles that may have entered the neighborhood around the same timeframe.

The Speed Limit in the community is 25 mph. Please watch your speed in the neighborhood.